Law Enforcement Technology

MAY 2017

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www.officer.com MAY 2017 LAW ENFORCEMENT TECHNOLOGY 9 this order with time frames differing depending on the size of the agency: • First six months—Local network hard drives, backed up to remote location hard drives • Next six months—Agency's long term record storage, backed up to remote location hard drives • After first year—Agency's permanent records storage, backed up to remote location hard drives and/or stored on optical disks (CD/DVD) The reasoning for such tiered storage is speed of access. In the first six months, most case files are accessed far more frequently and needed relatively quickly. After the first six months, aside from the commonality of serious crimes investi- gations, most cases are closed and can be filed for longer storage. After a year, with a few obvious exceptions, the files can be permanently stored. The time frames are dependent on the local court systems and how fast they work. Usually, the larger the jurisdiction the slower things move, so the time frames reflect- ed above may be stretched out a bit. The end result is the same, though. Every agency that uses any type of digital storage system has to plan for the long term storage and access of the files. Thankfully, simply due to the nature of law enforcement and the necessity of having the integrity of those files perpetually guaranteed, the "normal" extra steps taken to pro- tect files in the event of disasters are already performed. Files are (usually) already redundantly stored and digital deterioration is guarded against. Short of a nuclear blast (which will wipe HDDs), an electro-magnetic pulse burst (which might wipe HDDs) or a fire (greater chance of this) that melts or otherwise damages the storage media, most agency files are already so protect- ed that there is no worry when it comes to emergency planning. If that's not the case at your agency, you might want to consider a discussion with your records keeper. Paper has long gone by the wayside when it comes to long-term storage. Digitally scanning older documents takes a lot of time but for the past two decades at least, digital records keep- ing has been the way law enforcement work gets done. If your agency is still storing mass quantities of paper any- thing, it's time to take a look and start planning for a better way to do busi- ness and a better way to protect your data in the event of a disaster. www.desantisholster.com www.desantisholster.com 800-GUNHIDE 631-841-6300 Dept #LE57 431 Bayview Avenue Amityville, NY 11701 MSRP Style M44 39 99 $ WITHOUT FLAP WITH FLAP STICKS ALMOST LIKE FLY PAPER ® SUPER FLY SUPER FLY • Removable, reversible outer fl ap to further disguise fi rearm • Holster will not move out of position in pocket • Available for most pocket guns • Special polymer insert prevents molding • High-ride OWB/IWB holster • Detail molding on outer portion • Pre-formed with a curved back for comfort & concealability • Intuitive self-locking device SL RAPTOR ™ MSRP Style 147 83 99 $ Circle 4 on Reader Service Card

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